Job descriptions are intended to present a broad and general range of duties which includes, purpose, responsibilities, and scope of work. Job descriptions are not intended to reflect all duties performed within the job.
DEFINITION
Provide a variety of administrative support duties which include public contact and providing general information.
SUPERVISION EXERCISED AND RECEIVED
Work under general supervision from higher level staff. May provide guidance to less experienced staff including volunteers and internship students.
Duties may include, but are not limited to, the following:
Performs a variety of duties, tasks and assignments in support of staff; gathers information to complete assignments and process various forms; posts and transcribes data; prepares and updates a variety of reports, which may require the use of routine arithmetic calculations; proofreads and checks materials for accuracy, completeness, compliance with departmental policies, and correct English usage including grammar, punctuation, and spelling.
Serves as receptionist; receives and screens callers and visitors; provides information regarding City and/or department practices and procedures;
Operates computer systems and related software in the course of work.
Maintains records and processes forms including, but not limited to, those related to time records, purchase requisitions and orders specific to the City.
Collects fees, issues receipts, conducts simple calculations, and performs related basic computations.
Performs other duties related to the operation of the department and the City including additional duties that enable the department and City to meet the diverse needs of its community.
Knowledge of:
General office practices and procedures, including filing and the operation of standard office equipment;
Correct English usage, including spelling, grammar, punctuation, and business arithmetic; business letter writing and the standard formats for other electronically prepared materials.
Policies, procedures, processes and forms related to the department to which assigned;
Ability to:
Provide a variety of administrative support duties which include public contact and providing general information
Learn specialized processing, procedures and office support tasks related to the department assigned.
Use and operate centralized telephone equipment, personal computer, related software, and peripheral equipment; type at a speed necessary for adequate job performance;
Understand and carry out oral and written instructions and perform detailed clerical work accurately; communicate tactfully and effectively with the public;
Organize and maintain accurate records and office files; compose routine correspondence from brief instructions;
Use initiative and sound independent judgment within established guidelines; prioritize work and coordinate several assignments simultaneously;
Establish and maintain cooperative and effective relationships with those contacted during the course of work.
EDUCATION AND EXPERIENCE
Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities are:
Education:
Equivalent to completion of high school including completion of specialized clerical coursework.
Experience:
Two years of responsible clerical experience.
LICENSES AND CERTIFICATES
Possession of a Typing Certificate is desirable.
Possession of a valid Driver's license (Class C) issued from the California Department of Motor Vehicles by time of hire.
FLSA: Non-Exempt
Interested applicants must submit an online application at www.lodi.gov. No paper applications will be accepted. For technical difficulties with your online application, please call the Neogov helpline at 855-524-5627.
Telephone: 209-333-6704. Persons with hearing impairment, please call the California Relay Service 7-1-1.
Selection Process: Only the best qualified applicants will be invited to continue in the recruitment process.
EQUAL OPPORTUNITY EMPLOYER - The City of Lodi is an equal opportunity employer and is committed to a policy of fair employment practices regardless of race, color, ancestry, national origin, religion, sex or sexual orientation, marital status, age, mental or physical disability or perceived disability, medical condition, pregnancy, political affiliation or belief, or other unlawful discrimination.
AMERICANS WITH DISABILITY ACT - In compliance with the Americans with Disabilities Act and Section 504 of the Rehabilitation Act, the City of Lodi provides reasonable accommodation for qualified individuals with disabilities. Individuals with disabilities requiring accommodations must contact the Human Resources Division upon application submittal to confirm the request.
CRIMINAL BACKGROUND INFORMATION - City of Lodi is authorized and required by the state of California to access Local, State, and/or Federal criminal history has part of the testing process. This process can be completed by initial fingerprinting and/or a full Background investigation pursuant to Penal Code §11105(b)(10), §11105.3, §13300(b)(10); Education Code §10911.5; Public Resources Code §5164) and in compliance with the City of Lodi's Fingerprinting Policy ad Procedure. As a future employee or volunteer, you are required to be fingerprinted and processed through the Department of Justice and cleared before you can start. All information obtained will be kept in strict confidentiality.
HIRING PROCEDURE - Applicants must possess the minimum qualifications by the final filing date. Eligible lists are established upon successful completion of the selection process. The candidates must be successful in each part of the testing. To fill each vacancy the hiring department will request names to be certified from the eligible list and will make a selection from this certification list.
CONDITIONAL JOB OFFERS - Conditional job offers are subject to successful completion of a medical drug screen and/or physical. Candidates should not quit or give notice to their current employer until final notification has been awarded by the Human Resources Division.
MEDICAL-DRUG SCREENING – All positions may be subject to a physical or drug screen issued by a qualified medical physician assigned by the Human Resources Division. Under the requirements of the Drug Free Workplace Act of 1988, the City of Lodi has been designated as a drug-free workplace.
APPOINTMENT - At the time of appointment all candidates will be required to execute an oath of allegiance and complete Form I-9 - Employment Eligibility Verification in compliance with the Immigration and Naturalization Act. United States citizenship is not required. All new appointees are required to successfully complete a probationary period of twelve months.
IMPORTANT NOTE: This bulletin does not constitute an expressed or implied contract. Any provisions or job duties contained in this bulletin may include modifications pending labor agreements and/or council approval.
